Tuesday, September 26, 2017

Online registration begins: August 1, 2017 
Event location: Alex Madonna Expo Center
Registration fee: $800 per table | Non-profit fee: $300 per table

You’re invited to join us for a unique recruiting event that gives employers the chance to interact directly with hundreds of highly sought-after computer science, computer engineering, software engineering, and information technology students. You will have the opportunity to meet with skilled prospective employees, collect resumes, and discuss career, summer, and internship opportunities. Attending the event is one of the most effective ways for you to gain visibility, maximize your recruiting potential and interact with students face-to-face. Employers must have open positions in order to attend.

 

Registration Fee Registration Fee

The Career Fair registration fee is $800 per table | Non-profit fee: $300 per table. Basic registration fee includes:

  • One 8-foot rectangle table with linen
  • Registration for three representatives
  • Event advertising: The Career Fair will be advertised on campus electronic bulletin boards, in presentations to classes, in Mustang News ads, and on the Cal Poly Career Services' website home page.*
  • Job Posting: Opportunities are submitted to Career Services during the registration process and will be advertised on MustangJOBS four weeks before and two weeks after the Career Fair
  • Appetizers provided
  • Event parking

Optional Fees:

Extra representatives (limit five per table) - $35 each
Extra table (additional tables are approved based on space availability) - $800 per table | Non-profit fee: $300 per table

*Please note that any registrations submitted after August 29, 2017 are not guaranteed company name publicity in event advertising and collateral.

Publicity/Event Advertising

The Career Fair will be advertised on the campus electronic bulletin boards, in presentations to classes, posters, fliers, ads in Mustang News (our campus newspaper), and on the Cal Poly Home Page. All job opportunities submitted to us during the registration process will be advertised to students in the ever-popular MustangJOBS.

Additional Publicity/Event Advertising

If you would like additional publicity, please advertise your organization’s attendance at this special event by calling the Mustang News directly at (805) 756-1143 for display ads. This widely read publication produces an “event issue" in conjunction with each of Career Services’ Career Fairs.

Agenda Agenda

 

3:30 p.m. - 5:00 p.m.

Check-in, display set-up, and refreshments

5:00 p.m. - 8:00 p.m.

Open forum / networking with students

Display Set Up Guidelines Display Set Up Guidelines

The event will be held at the Alex Madonna Expo. A small table sign will be provided but companies are encouraged to bring a means of identifying your organization to students.  Please do not re-arrange your table(s), occupy an adjacent vacant table, or move to another location without Career Services staff approval. 

Table Size: 

8-foot rectangle table

Space Limitation

Space is extremely limited between tables, so in consideration of your neighbors, please limit display size to 6-foot tabletop or 7-foot freestanding.  Your display needs to fit within the space provided by the table you will have at the event.

Electricity

You will be provided access to electrical power, but you must bring your own 25-50 foot power cord, audio visual, and computer equipment if it is needed for your display.

Network Connections

Internet connectivity is available.  

Shipping Instructions Shipping Instructions

 

Before the Career Fair

Participating employers may choose to ship displays and supplies before the career fair.  We will deliver your materials to your table at the career fair.  All displays and materials must be clearly marked with Computing Career Fair, company name, and the total number of boxes you are shipping. If you are planning to ship before the career fair, please follow these instructions:

  1. Displays and supplies must arrive September 19 - September 26, 2017.  We will not be accepting materials before September 26, 2017 due to limited space. We can not guarantee delivery of your materials to your table if they arrive after September 26, 2017.
  2. Mark your packages clearly with the name of your organization, the career fair name, and the total number of boxes you are shipping. 
  3. Send career fair materials, displays, etc., to :
    Cal Poly Computing Career Fair
    Madonna Inn Expo Center
    100 Madonna Road
    San Luis Obispo, CA 93405

All displays and materials must be clearly marked with the following:

  1. Your company name
  2. Total number of boxes you are shipping (i.e. 1 of 3)

We will use the information you mark on the outside of your package to ensure that it gets to the correct table.

Shipping Instructions after the Career Fair

If you wish to ship your career fair materials and displays via UPS or Fed-Ex , after the career fair, please follow these steps:

  1. Complete all of your shipping forms in advance. All packages must have a complete pre-printed shipping label along with your company’s account number.
  2. Attach the completed shipping forms to your display cases, boxes, etc.
  3. After the career fair, your representatives should deliver your display cases, boxes of materials, etc. to the Employer Information Table for your shipping provider to pick up the next day.
  4. If you are participating in the Fall Career Fair, please bring your materials to the Employer Information Table and it will be moved to the Recreation Center. 

We are sorry that no other carriers will be available for pick-up and we will not be responsible for shipping or holding displays with other shipping services.

If You Are Also Attending the Fall Career Fair

If you need your materials at the Fall Career on September 27 or September 28, please drop your packages off at the Employer Information Table and make sure that it is marked for the 2017 Fall Career Fair. We will transport these items for you and they will be ready at your table at the Fall Career Fair.

If you do not ship your materials in advance:

You may bring your materials and supplies with you to the career fair. All materials and supplies brought with you on the day of the event must be transported on the shuttle. There will be students to assist you with the loading and unloading.

Important Notice: 

Cal Poly Career Services assumes no responsibility for damaged or undelivered parcels. We will make every effort to deliver your materials to your table, however we cannot be held responsible for undelivered items, damaged containers, or any other issues which may arise in the shipping of your materials to the career fair. In choosing to ship your materials, you must agree to the above terms.

Parking Parking Instructions

PLEASE NOTE: This event is not on Cal Poly's campus. Parking will be provided at the Alex Madonna Expo Center.

 

Directions to Alex Madonna Expo Center

The Alex Madonna Expo Center is at the following address:

Madonna Inn Expo Center
100 Madonna Road
San Luis Obispo, CA 93405

Directions to the Madonna Inn Expo from Highway 101 North:

  • Exit 201 (Madonna Road Exit)
  • Proceed straight at stoplight into Madonna Inn
  • Stay to the right and follow signs to Expo

Directions to the Madonna Inn Expo from Highway 101 South:

  • Exit 201 (Madonna Road Exit)
  • Turn left at stoplight and cross bridge
  • Make right at stoplight into Madonna Inn 
  • Stay to the right and follow signs to Expo

Parking attendants will be available to direct you to the appropriate parking location.

Travel information:  Travel information may be found at http://www.calpoly.edu/visitors/visitors.html

Getting around information:  Directions and getting around Cal Poly may be found at http://maps.calpoly.edu/getting_around.html

Hotel and restaurant information:  San Luis Obispo hotels and restaurants may be found at www.visitslo.com

 

Room Request Interviewing Options

Interview options will be made available for selection in your Career Fair registration form. Please be sure to double check that you have indicated the correct interviewing option. The options are:

Interview Option 1 - Interviews will be held the day after the Career Fair on Wednesday, September 27, 2017 in the Julian A. McPhee University Union Room 220-Building 65 beginning at 8:30 a.m. and concluding by 2:30 p.m. 

  • Create your own schedule at the career fair. 
  • Please use our document (available at the fair) with schedules for 20-, 30-, 45-, and 60-minute interview slots to schedule your students. 
  • After the fair, you may give your completed interview form(s) to a Career Services staff member or email interview form(s) to thipsouv@calpoly.edu
  • You may also request interview scheduling forms when you arrive at the career fair. 
  • Driving/parking directions to the Julian A. McPhee University Union, Room 220-Building 65 are available on our website here

Interview Option 2 - Interviews will be held the day after the Career Fair in Private Interview Rooms (Career Services Career Partners Only)

Request for Private Interview Room(s) the day after the Career Fair in the Career Services office, Student Services, building 124 

Career Partners may interview candidates in private interview rooms the day after the Career Fair in the Career Services office, Student Services, building 124 by special arrangement with your account manager. Melinda McCann, Senior Recruiting Coordinator and Employer Relations will follow-up with representatives at the Career Fair. Once a room is assigned, the company representative will receive a verbal confirmation and further information at the Career Fair. Please note that our private interview rooms are limited therefore priority will be given to our Career Partners. 

  • Create your own schedule at the career fair. 
  • Please use our document (available at the fair) with schedules for 20-, 30-, 45-, and 60-minute interview slots to schedule your students. 
  • After the fair, you may give your completed interview form(s) to a Career Services staff member or email interview form(s) to thipsouv@calpoly.edu and/or mmmccann@calpoly.edu
  • You may also request interview scheduling forms when you arrive at the career fair. 
  • Driving/parking directions to Career Services, Student Services building 124, are available on our website here

Interview Option 3 - Interviews will be held later in Fall Quarter

Reserve interview space through our on campus interview program. Reservations for fall and winter recruiting fill quickly. Please plan to hold interviews on campus soon after a career fair and be sure to review the recruiting calendar to plan when you will set-up your interview schedule. Our recruiting calendar may be found on our website here. Companies receive resumes during career fairs, networking sessions, through web resume books or listing on MustangJOBS. Students are contacted directly by the company and interview times are set directly with the student. For more information, please contact Employer Relations and Recruiting Coordinator, Melinda McCann at mmmccann@calpoly.edu or 805-756-2107.

Cancellation Policy Cancellation, No-Show, and Refund Policies

After your registration has been approved, should you choose to withdraw completely from the event, the following cancellation policy and refund schedule will apply. 

Cancellations

  • Cancellations received two weeks before the event in writing will receive a refund of registration fees, minus $100.00. No refunds will be issued after the deadline date.

Outstanding Fees

  • Organizations with outstanding fees will be invoiced by Career Services. An invoice and two past-due invoices will be sent. The third invoice will be the final notice.
  • If the organization has not paid their account in full by the deadline date noted on the third invoice, the account will be referred to the University and transferred to a private collection agency.
  • Organizations will be notified that they are liable for the collections agency fee.
  • Organizations whose accounts are not paid in full will be required to pay all past outstanding fees, and pre-pay for the next career fair they wish to attend.
  • Organizations with any outstanding fees will not be permitted to attend the fair until their account is paid in full.

No-Show Policy

  • Organizations that do not check-in by 6:30 p.m. on the day of the event will be considered a “no show."
  • The table may be reassigned and the organization will be billed for the event. We cannot “roll over” the registration to another event or refund the fee. 

Career Services Recruiting Policies

  • For further details regarding Career Services recruiting policies, please click here.

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