Thursday, February 15, 2018
Online registration begins December 13, 2017
Event location: Chumash Auditorium, Building 65
Registration fees: $700 per table
This is a unique, targeted recruiting event for companies interested in connecting with Architectural Engineering, Architecture, City & Regional Planning, Landscape Architecture, and Transportation Planning students. Recruit students for career, co-op, and internship positions. Employers must have open positions in order to attend. Students from all levels as well as alumni are invited to attend.
The Career Fair registration fee is $700 per table. Basic registration fee includes:
- One 5-foot round table with linen
- Registration for three representatives
- Event advertising: The Career Fair will be advertised on campus electronic bulletin boards, in presentations to classes, in Mustang News ads, on distributed posters and flyers, and on the Cal Poly Career Services' website home page*
- Job posting: Opportunities are submitted to Career Services during the registration process and will be advertised on MustangJOBS four weeks before and two weeks after the Career Fair
- Day-of interviewing space provided at event table
- Appetizers provided
- On-campus parking
- Shuttle service
Extra representatives (limit five per table) - $35 each
Extra table (additional tables are approved based on space availability) - $700 per table
*Please note that any registrations submitted after January 26, 2017 are not guaranteed publicity in event advertising and collateral.
The Career Fair will be advertised on the campus electronic bulletin boards, in presentations to classes, posters, fliers, ads in Mustang News (our campus newspaper), and on the Cal Poly Home Page. All job opportunities submitted to us during the registration process will be advertised to students in the ever-popular MustangJOBS.
Additional Publicity/Event Advertising
If you would like additional publicity, please advertise your organization’s attendance at this special event by calling the Mustang News directly at (805) 756-1143 for display ads. This widely read publication produces an “event issue" in conjunction with each of Career Services’ Career Fairs.
3:00 p.m. - 4:00 p.m.
Employer check-in and display set-up
|4:00 p.m. - 4:20 p.m.||Mingle with fellow alumni and colleagues, and reconnect with Architecture and Environmental Design Faculty and Staff while enjoying appetizers and beverages|
|4:20 p.m. - 4:25 p.m.||Welcome, opening, and introduction of Dean Theodoropoulos by Executive Director Eileen Buecher|
|4:25 p.m. - 4:35 p.m.||Dean Theodoropoulos welcome address|
4:40 p.m. - 5:00 p.m.
Break to prepare for student arrival
|5:00 p.m. - 8:00 p.m.||Open forum / networking with students|
Display Set Up Guidelines
The event will be held in the University Union, Building 65. A small table sign will be provided but companies are encouraged to bring a means of identifying your organization to students. Please do not re-arrange your table(s), occupy an adjacent vacant table, or move to another location without Career Services staff approval.
5' Round Table
Space is extremely limited between tables, so in consideration of your neighbors, please limit display size to 5-foot tabletop or 7-foot freestanding. Your display needs to fit within the space provided by the table you will have at the event.
You will be provided access to electrical power, but you must bring your own 25-50 foot power cord, audio visual, and computer equipment if it is needed for your display.
The University Union is a wireless internet zone and connectivity is available but not guaranteed. If you require a dedicated connection we recommend bringing a hotspot device. To be granted temporary access to the Cal Poly network, please complete the request form, review all University policies, sign and fax or mail to Career Services, Cal Poly, San Luis Obispo, CA 93407-0211 Fax 805-756-1593
Before the Career Fair
Participating employers may choose to ship displays and supplies before the career fair. We will deliver your materials to your table at the career fair. All displays and materials must be clearly marked with CAED Career Fair, February 16, 2017, company name, and the total number of boxes you are shipping. If you are planning to ship before the career fair, please follow these instructions:
- Displays and supplies must arrive February 8 - February 15, 2017. We will not be accepting materials before February 8, 2017 due to limited space. We can not guarantee delivery of your materials to your table if they arrive after February 15, 2017.
- Mark your packages clearly with the name of your organization, the career fair name, and the total number of boxes you are shipping.
- Send career fair materials, displays, etc., to :
CAED Career Fair
California Polytechnic State University
1 Grand Avenue
San Luis Obispo, CA 93407-0122
All displays and materials must be clearly marked with the following:
- Your company name
- Total number of boxes your are shipping (i.e. 1 of 3)
We will use the information you mark on the outside of your package to ensure that it gets to the correct table.
Shipping Instructions after the Career Fair
If you wish to ship your career fair materials and displays via UPS or Fed-Ex , after the career fair, please follow these steps:
- Complete all of your shipping forms in advance. All packages must have a complete pre-printed shipping label along with your company’s account number.
- Attach the completed shipping forms to your display cases, boxes, etc.
- After the career fair, your representatives should deliver your display cases, boxes of materials, etc. to the Chumash Auditorium backstage for your shipping provider to pick up by 4:00 p.m.
We are sorry that no other carriers will be available for pick-up and we will not be responsible for shipping or holding displays with other shipping services.
If you do not ship your materials in advance:
You may bring your materials and supplies with you to the career fair. All participants must park in the H-1 parking lot upon entering the campus. Parking and loading/unloading is prohibited in front of the Recreation Center. All materials and supplies brought with you on the day of the event must be transported on the shuttle. There will be students in the H-1 parking lot and at the Recreation Center to assist you with the loading and unloading.
Cal Poly Career Services assumes no responsibility for damaged or undelivered parcels. We will make every effort to deliver your materials to your table, however we cannot be held responsible for undelivered items, damaged containers, or any other issues which may arise in the shipping of your materials to the career fair. In choosing to ship your materials, you must agree to the above terms.
PLEASE NOTE: Due to parking lot closures on Cal Poly's campus, parking instructions will vary from previous years.
All participants must park in the H -1 parking lot upon entering the campus. All materials and supplies brought with you on the day of the event must be transported on the shuttle. Parking and loading/unloading is prohibited in front of the University Union.
The H-1 parking lot indicated on the campus map is reserved for participants. Campus permits will be required and will be issued by University Police Officials at the H-1 parking lot between the hours of 3:00 p.m. - 5:00 p.m.
Directions to H-1 Parking Lot
It is suggested to enter campus at Highland Drive.To enter campus at Highland Drive, take the Highway 1 exit from the 101 Freeway. Head North toward Morro Bay. Highland Drive is an intersection with a signal and is clearly marked as the entrance to Cal Poly.
If you have entered campus on Highland Drive, follow the directions below:
- Turn left on Mt. Bishop Road
- The parking lot will be on your left
If you have entered campus on Grand Avenue, follow the directions below:
- Head straight down Grand Avenue
- Turn right on North Perimeter Road
- Turn right on University Drive
- Turn left on Highland Drive
- Turn right on Mt. Bishop Road
- The parking lot will be on your left
There will be signs to direct and assist you. CSOs will be standing at the H -1 parking lot to distribute parking permits.
All materials and supplies brought with you on the day of the event must be transported on the shuttle. Parking and loading/unloading is prohibited in front of the University Union.
Shuttle and Transportation Service
Shuttle service will be provided for you and your materials and supplies during the following times:
|3:00 p.m.- 6:00 p.m.||Shuttle service available to Chumash Auditorium||H-1 parking lot|
|7:30 p.m.- 9:00 p.m.||Shuttle service available to/from H-1 parking lot||Chumash Auditorium|
Travel information: http://www.calpoly.edu/visitors/visitors.html
Getting Around Information: http://maps.calpoly.edu/getting_around.html
Request for Private Interview Room
If you choose to interview the day after the career fair, you may reserve a private interview room. All reservations requested are accepted on a first-come, first-serve basis and must be requested the day of the career fair. There is a one room per company limit.
To reserve your next day interview room, please see the Career Services' Recruiting Staff on the morning of the Career Fair. They will be located at the main entrance table. Once you have secured your room, you will be provided with a blank interview schedule. You control your schedule and may add candidates throughout the day. Your final schedule must be given to Career Services' Recruiting Staff the morning of your interviews.
Career Fair Cancellation and Refund Policy
In the event that a company chooses to withdraw completely from the career fair, the following refund schedule will apply. Once you have been notified that your registration has been approved, the following cancellation policy is in effect:
|Cancellations received two weeks before the event IN WRITING will receive a full refund minus $100.00. No refunds will be issued after the deadline date.|
|Employers with outstanding fees will be invoiced by Career Services. An invoice and two past-due invoices will be sent. The third notice will be the final notice. If the organization has not paid their account in full by the deadline date noted on the third notice, their account will be referred to the University to refer to a private collection agency. Organizations will be notified that their organization will be liable for the collections agency fee.|
|Organizations whose account is not paid in full will be required to pay for all past outstanding fees and pre-pay for the current fair they wish to attend. Employers with any outstanding fees will not be permitted to attend the fair until their account is paid in full.|
No Show Policy
Organizations that do not check-in by 6:30 p.m. on the day of the event will be considered a “no show." The table may be reassigned and the organization will be billed for the event. We cannot “roll over” the registration to another event or refund the fee.