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Student Success Fee
SSF Summary of Services |
SSF Monthly Report |
Annual Report 2014-15 |
SSF Summary of Services
Cal Poly Community,
Putting Student Success Fees to work, Career Services has transformed and expanded its services in order to help Cal Poly students achieve a lifetime of meaningful career success. We are pleased to share some of the exciting new services and resources we will offer, beginning Fall 2014!
Freshman Focus Team
- Ashley Eberle, ameberle@calpoly.edu, x65962
- Eric Chau, elchau@calpoly.edu, x66580
Designed to serve first-year students and their unique career development needs:
Offers specialized career counselors who facilitate students’ self-awareness, career exploration and discovery of possibilities. Provides targeted resources and support to help students increase confidence in their academic and career direction.
Helps students develop and initiate an intentional plan to achieve academic, personal and career goals.
This fall, our Freshman Focus Team will be part of Week of Welcome’s StrengthsQuest introduction, collaborate with the Mustang Success Center to deliver Major Change workshops during WOW and throughout the year and visit first-year seminars across the University. They will also play an active role in residence hall programming and offer intentional resources including a first-year counseling group for students still exploring their major! One-on-one appointments with this team will be available for all freshmen.
For questions about our Freshman Focus Team, please contact Program Coordinator Amie Hammond.
College Specialist Team
- Tammy Martin, College of Engineering, tsmartin@calpoly.edu, x66517
- Seth Igarta, College of Architecture and Environmental Design, sigarta@calpoly.edu, x65973
- Laura Hunkler, College of Liberal Arts, lhunkler@calpoly.edu, x65971
- Alexis Melville, Orfalea College of Business, amelvill@calpoly.edu, x62373
- Helen Pang, College of Science and Math, hepang@calpoly.edu, x65979
- Amie Hammond, College of Agriculture, Food and Environmental Sciences, akhammon@calpoly.edu, x65977
Our traditional college-liaison model is stronger than ever:
Helps students confirm career direction and set their plans in motion.
Guides the search for internships, employment and graduate school opportunities.
Assists with all career related needs.
This fall, our College Specialist Team will meet individually with sophomores, juniors, seniors, and graduate students to help them with: career planning, internship and career employment job search (resumes, cover letters, mock interviews), graduate school preparation and more. College Specialist Team counselors will work with their academic colleges to provide specialized workshops in classes and academic clubs as well as targeted events. They will also partner with University Housing for programming in the Living Learning Program residence halls.
For questions about our College Specialist Team, please contact Program Coordinator Tammy Martin
Four Year Career Planning Guide
Based on what we believe are the most important career-related learning outcomes by year, this tool will guide students and advisors/counselors alike in the career management process. Starting with clarifying major and career direction and concluding with searching for that first post-Cal Poly opportunity, this guide will help students put their strengths and passions to work! Stay-tuned for news of the on-line Career Planning Guide launch coming soon!
FasTrak Career Counseling
Monday – Thursday, 1-4pm, Career Services, Building 124
Wednesdays, 4:10-7:00pm, Mustang Success Center, Building 52
Recognizing the success of many Advising Centers’ use of this appointment model, Career Services will now offer same-day counseling appointments to serve students’ immediate needs, help them take steps toward career-related goals such as resume writing or change of major, and make appropriate referrals to workshops, career development groups or follow-up appointments with a Career Counselor.
Extended Hours
Tuesdays, 4:10-7:00pm, Scheduled appointments and workshops, Career Services, Building 124
Wednesdays, 4:10-7:00pm, FasTrak Counseling, Mustang Success Center, Building 52
To provide evening hour access to Career Counseling, we will offer Extended Hour services during weeks 1-10 Fall, Winter and Spring Quarters. Hours available for appointments and workshop delivery.
Annual Report 2014-15
UNIT: Career Services Jobs & Enhancement Programs
Career Services has been funded for following program initiatives:
The following report detail the outcomes, measures and deliverables for each initiative.
SSF01: FIRST IMPACT
Career Services has conceptualized an intentional, comprehensive career development plan to connect with first-year students to help clarify majors and career plans. This will send students on a deliberate path towards academic achievement and success, supporting retention, improving graduation rates and reducing educational costs.
A. 4-YEAR CAREER DEVELOPMENT PLAN
SSF Outcome: Develop a 4-Year Career Development Plan to assist first-year students with planning co-curricular milestones and activities which take place throughout their college career.
Measure: Create an on-line 4-Year Career Development Plan.
SSF Deliverable: OUTCOME COMPLETED. Career Services developed a 4-Year Career Planning Guide. On-line version has been launched.
B. FIRST-YEAR STUDENT OUTREACH
SSF Outcome: Reach out to first-year students through orientation programs to introduce the career planning process of clarifying majors and career plans.
Measure: Connect with 80% of first-year students.
SSF Deliverable: OUTCOME COMPLETED. Career Services engaged with over 90% of first-year students.
Career Services created a Freshman Focus Team to advise first-year students on clarifying majors and career plans. Career Services collaborated with WOW in offering StrengthsQuest. This included a career component to assess:
- How clear students are on their majors and career plans
- Do they want help with career planning
- Do they want to meet with a Career Counselor
- Do they want resources and workshop information related to major choice and career direction
3,081 first-year students attended the career component and completed the survey.
The Freshman Focus Team has reached out to all other first-year students who did not participate in WOW, offering career counseling appointments and other career planning and development sessions to help first-year students clarify majors and career plans.
The following chart indicates the percentage of first-year students who have been engaged in career planning, by academic college.
MEASURES 2014-15 |
ENGAGEMENT |
||
ORIENTATION PROGRAM |
|||
Colleges |
Total Students |
# engaged |
% engaged |
CAFES |
984 |
971 |
99% |
CAED |
455 |
352 |
77% |
OCOB |
639 |
618 |
97% |
CENG |
1249 |
1187 |
95% |
CLA |
806 |
641 |
80% |
COSAM |
566 |
463 |
82% |
TOTAL |
4699 |
4232 |
90% |
|
|
GOAL |
80% |
C. CAREER DEVELOPMENT STRATEGIES
SSF Outcome: Involve first-year students in multiple career planning and development sessions.
Measure: Track students reached through career planning and development sessions.
SSF Deliverable: OUTCOME COMPLETED. Career Services connected with 5,600 first-year students thus far (representing student engagements after WOW Orientation).
The Freshman Focus Team provided outreach, conducted classroom presentations, offered change of major workshops and met with first-year students through 1-on-1 appointments and group sessions.
Measures |
Career Planning and Development Sessions |
|||||
2014-15 |
Classroom |
Change Major |
1-on-1 |
Groups |
TOTAL |
|
|
# Students |
# Students |
# Students |
# Students |
STUDENTS |
|
TOTAL |
3631 |
1182 |
663 |
124 |
5600 |
|
SSF02: INCREASED SERVICE CAPACITY
Career Services will increase service capacity through the hiring of an additional Career Counselor that will create a college-based model in which a Career Counselor is assigned to each of the academic colleges. This will include offering extending evening hours. Career Services will also implement a Career Portfolio platform to showcase academic and professional achievement.
A. COLLEGE-BASED COUNSELING MODEL
SSF Outcome: Support a college-based model in which a Career Counselor is assigned to each of the academic colleges in a liaison role, strengthening college-based partnerships and programming.
Measure: Create a College Specialist Team and college-based assignments.
SSF Deliverable: OUTCOME COMPLETED. Career Services established a College Specialist Team in which a Career Counselor has been assigned to each of the academic colleges. The following chart shows the Career Counselors assignments to each of the academic colleges.
COLLEGE |
College Specialists |
CAFES (Agriculture) |
Amie Hammond |
CAED (Architecture) |
Seth Igarta |
OCOB (Business) |
Alexis Melville |
CENG (Engineering) |
Tammy Martin |
CLA (Liberal Arts) |
Laura Hunkler |
COSAM (Science/Math) |
Helen Pang |
B. COUNSELING APPOINTMENTS
SSF Outcome: Offer additional career counseling appointment opportunities, reducing the wait period to see a Career Counselor
Measure: Career Services will generate 2,711 counseling appointments for 2014-15 (includes 425 new student appointments to the baseline average of counseling appointments from 2012-14).
SSF Deliverable: OUTCOME COMPLETED. Starting Fall Quarter, students had a number of options for meeting a career counselor: FasTrak, 1-on-1, and extended hours. FasTrak is a newly developed program that will increase the capacity to serve students on a same-day basis, allowing student needs to be assessed immediately. In more complex cases, services will continue with a follow-up appointment and/or referral to related workshops/counseling groups. For example, a student requiring assistance with a change of major can be registered to take an interest inventory immediately with a follow-up session on test interpretation, major selection and navigating the major change provided at subsequent times.
Career Services conducted 2,743 student appointments from July through June, exceeding the planned measure by 1%. The following chart is used to track student appointments by academic college.
Month |
CAFES Ag |
CAED Arch |
OCOB Business |
CENG Engineer |
CLA LibArt |
COSAM M/Sci |
MONTH TOTAL |
ACTUAL YTD |
GOAL YTD |
|
Jul |
8 |
3 |
7 |
13 |
11 |
10 |
52 |
52 |
64 |
|
Aug |
2 |
4 |
6 |
23 |
18 |
7 |
60 |
112 |
138 |
|
Sep |
14 |
14 |
40 |
52 |
39 |
26 |
185 |
297 |
284 |
|
Oct |
86 |
32 |
59 |
133 |
79 |
71 |
460 |
757 |
569 |
|
Nov |
33 |
24 |
42 |
67 |
45 |
40 |
251 |
1008 |
942 |
|
Dec |
11 |
14 |
13 |
23 |
28 |
17 |
106 |
1114 |
1072 |
|
Jan |
61 |
29 |
77 |
97 |
81 |
63 |
408 |
1522 |
1412 |
|
Feb |
53 |
35 |
57 |
93 |
76 |
37 |
351 |
1873 |
1733 |
|
Mar |
32 |
30 |
33 |
57 |
47 |
19 |
220 |
2093 |
1990 |
|
Apr |
40 |
27 |
65 |
83 |
69 |
43 |
327 |
2420 |
2306 |
|
May |
36 |
29 |
42 |
59 |
51 |
33 |
250 |
2676 |
2569 |
|
Jun |
11 |
10 |
7 |
22 |
11 |
8 |
69 |
2743 |
2711 |
|
TOTAL |
389 |
249 |
448 |
724 |
555 |
385 |
2743 |
ACTUAL |
GOAL |
|
C. EXTENDED OFFICE HOURS
SSF Outcome: Offer extended office hours to meet with students.
Measure: Availability of extended office hours.
SSF Deliverable: OUTCOME COMPLETED. Career Services offered extended office hours the beginning of Fall Quarter:
- Tuesday (4:30pm to 7:00pm) - Student Services Building
- Wednesday (4:30pm to 7:00pm) - Mustang Success Center
D. CAREER PORTFOLIO PLAN
SSF Outcome: Identify and integrate an innovative career portfolio platform for students to document and showcase evidence of academic and professional achievement.
Measure: Implement an on-line Career e-Portfolio Platform, targeting all students.
SSF Deliverable: OUTCOME COMPLETED. Career Services assessed the following e-portfolio platforms: Digication, Interfolio, Pathbrite, Portfolium, Reflection, and WIX. Assessment Reports were completed on all the platforms, including a Student Assessment Review Team Report. Portfolium was selected as the e-portfolio platform. Career Services implemented a campus-wide launch in Spring Quarter. Launches are planned for alumni and faculty next year.
SSF03: JOBS
Career Services will create job postings, job opportunities and on-line resources that can assist students with the job search process.
A. JOB POSTINGS
SSF Outcome: 20% increase in job postings (career, pre-career, local part-time, on-campus and Work Study), thus keeping pace with the growing number of electronic job postings.
Measure: Career Services will generate 10,432 job postings for 2014-15 (includes a 20% increase to the baseline average for jobs posted in 2010-12).
SSF Deliverable: OUTCOME COMPLETED. Career Services posted 16,857 jobs from July through June, exceeding the planned measure by 61%. Job postings will continue through the end of the academic year. The following chart shows a breakdown of job posting types:
Month |
Career |
Pre-Career |
Local PT |
On- Campus |
Work Study |
MONTH TOTAL |
ACTUAL YTD |
GOAL YTD |
||
Jul |
754 |
136 |
179 |
20 |
0 |
1089 |
1089 |
531 |
|
|
Aug |
634 |
114 |
231 |
50 |
2 |
1031 |
2120 |
1223 |
|
|
Sep |
873 |
236 |
277 |
73 |
68 |
1527 |
3647 |
2256 |
|
|
Oct |
997 |
281 |
300 |
45 |
16 |
1639 |
5286 |
3023 |
|
|
Nov |
765 |
178 |
196 |
31 |
6 |
1176 |
6462 |
3750 |
|
|
Dec |
603 |
169 |
163 |
31 |
5 |
971 |
7433 |
4325 |
|
|
Jan |
1025 |
458 |
289 |
40 |
11 |
1823 |
9256 |
5297 |
|
|
Feb |
852 |
326 |
257 |
46 |
10 |
1491 |
10747 |
6189 |
|
|
Mar |
904 |
510 |
284 |
65 |
14 |
1777 |
12524 |
7209 |
|
|
Apr |
1078 |
446 |
363 |
50 |
11 |
1948 |
14472 |
8421 |
|
|
May |
979 |
307 |
278 |
57 |
4 |
1624 |
16097 |
9561 |
|
|
Jun |
436 |
155 |
146 |
23 |
0 |
760 |
16857 |
10447 |
|
|
TOTAL |
9900 |
3316 |
2963 |
531 |
147 |
16857 |
ACTUAL |
GOAL |
|
B. EMERGING MARKETS
SSF Outcome: Career Services will research new emerging job markets, exposing students to and creating additional employment opportunities for students.
Measure: Research six new emerging job markets, distributing market information and job posting sites.
SSF Deliverable: OUTCOME COMPLETED. Career Services identified the following emerging markets:
- Wellness – Career Services explored following sectors within wellness. This included technology (wearable devices, fitness applications); fitness (physical fitness, sports); and holistic wellness (alternative medicine, yoga, meditation). Two events were hosted in Winter Quarter. The first event was the "Wellness Career Meet-Up" on February 3rd (11:00am to noon) in the Career Events Center, which focused on holistic wellness and nutrition. This roundtable discussion offered students the opportunity to interact with industry experts, learn about career paths, gain insight into the future of the wellness industry and secure advice on how to prepare for a career in wellness. The second event was the "Career in Wellness Technology Panel" on February 11th (6:30pm to 8:00pm) in the ATL which focused on wellness technology and corporate job markets. Guest speakers shared their knowledge and concluded with an open networking session where panelist interacted directly with students. A wellness website was launched under Emerging Markets.
- Water – Career Services explored following sectors within water. This included global water accessibility, water purification systems, sanitation, water sustainability (aquifers, canals, reservoirs), and water distribution systems (drought mitigation, environmental remediation, desalination, waste-water treatment). The Emerging Market Team hosted a "Water Crisis" workshop on May 13th (UU220), comprised of faculty and industry professionals. A water website was launched under Emerging Markets.
C. ON-LINE RESOURCES
SSF Outcome: Career Services will provide students with access to on-line search resources to assist the job search process.
Measure: Provide three on-line resources that will assist students with the job search process.
SSF Deliverable: OUTCOME COMPLETED. Career Services provided students with access to five on-line resources to assist students with the job search process.
- Going Global – Career Services provided “Going Global” to assist students explore international jobs. This resource provided country specific career and employment information, including world-wide internships and job postings, employer listings, corporate profiles and cultural advice.
- BIG Interview – Career Services provided “BIG Interview” to assist students with on-line job interview training . This included interview training and practice interviews (mock interview record and playback feature).
- CollegeFeed - Career Services provided "Collegefeed" to help students kick-start their career through a network of industry insiders. Collegefeed match students with employers based on skills and interests. Enter the names of companies you would like to work with and a recommendation engine will suggest similar companies and jobs (like Netflix does with movies).
- Career Spots – Career Services provided “Video Spots” as a means to prepare students for their careers. Students were able to access a virtual library of high quality videos on careers, occupations, internship and other related areas.
- Candid Careers – Career Services provided “Candid Careers” offering informational interviews from professionals in a wide variety of careers and occupations. This will be implemented in Winter Quarter.
SSF04: MORE JOBS
Expand outreach to employers, targeting a more diverse range of jobs for traditionally underserved students and those most likely to be faced with greater challenge upon graduation (Arts, Humanities and Sciences). This will create a new base of employers that would better represent the entire range of Cal Poly majors, supporting and improving placement rates.
A. EMPLOYER DEVELOPMENT
SSF Outcome: Develop a new employer base that would impact non-technical majors.
Measure: 120 new employer partners that reach a broader range of majors and careers.
SSF Outcome: Expand employment opportunities through existing employer partners.
Measure: 80 existing employer partners that reach a broader range of majors and careers.
SSF Deliverable: OUTCOME COMPLETED. Career Services hired two Employer Development Specialists. 207 employers were engaged, exceeding the planned measure by 4%.
2014-15 |
New Employers |
Existing Employers |
Total Employers |
ACTUAL YTD |
GOAL YTD |
July |
NA |
NA |
NA |
NA |
0 |
August |
NA |
NA |
NA |
NA |
0 |
September |
NA |
NA |
NA |
NA |
0 |
October |
2 |
10 |
12 |
12 |
10 |
November |
2 |
7 |
9 |
21 |
20 |
December |
3 |
5 |
8 |
29 |
25 |
January |
20 |
5 |
25 |
54 |
55 |
February |
11 |
8 |
19 |
73 |
85 |
March |
42 |
14 |
56 |
129 |
115 |
April |
38 |
3 |
41 |
170 |
145 |
May |
9 |
7 |
16 |
186 |
175 |
June |
0 |
21 |
21 |
207 |
200 |
Total |
127 |
80 |
187 |
207 |
200 |
Goal |
120 |
80 |
200 |
|
|
B. JOB POSTINGS
SSF Outcome: 50% increase in career and co-op/internship/summer job postings for the College of Liberal Arts and College of Science & Mathematics.
Measure:
Career Services will generate 2010 CLA jobs postings for 2014-15 (includes a 50% increase to the baseline average for CLA jobs posted in 2012-14).
Career Services will generate 2229 COSAM job postings for 2014-15 (includes a 50% increase to the baeline average for COSAM jobs posted in 2012-14).
SSF Deliverable: OUTCOME COMPLETED
Career Services posted 2,290 CLA jobs from July to June, exceeding the planned measure by 14%.
Career Services posted 2,828 COSAM jobs from July through June, exceeding the planned measure by 27%.
CLA 2014-15 |
Career Job Postings |
Pre-Career Job Postings |
MONTH TOTAL |
ACTUAL YTD |
GOAL YTD |
|
July |
118 |
24 |
142 |
142 |
123 |
|
August |
130 |
16 |
146 |
288 |
228 |
|
September |
113 |
29 |
142 |
430 |
359 |
|
October |
182 |
62 |
244 |
674 |
549 |
|
November |
114 |
52 |
166 |
840 |
681 |
|
December |
111 |
38 |
249 |
989 |
759 |
|
January |
187 |
78 |
265 |
1254 |
942 |
|
February |
125 |
58 |
183 |
1437 |
1110 |
|
March |
148 |
78 |
226 |
1663 |
1292 |
|
April |
212 |
73 |
285 |
1948 |
1518 |
|
May |
156 |
75 |
231 |
2179 |
1814 |
|
June |
78 |
33 |
111 |
2290 |
2010 |
|
Total |
1674 |
616 |
2290 |
ACTUAL |
GOAL |
|
COSAM 2014-15 |
Career Job Postings |
Pre-Career Job Postings |
MONTH TOTAL |
ACTUAL YTD |
GOAL YTD |
|
July |
155 |
20 |
175 |
175 |
123 |
|
August |
155 |
20 |
175 |
350 |
254 |
|
September |
131 |
16 |
147 |
497 |
401 |
|
October |
176 |
49 |
225 |
722 |
602 |
|
November |
147 |
43 |
190 |
912 |
744 |
|
December |
143 |
34 |
177 |
1089 |
864 |
|
January |
206 |
100 |
306 |
1395 |
1047 |
|
February |
148 |
75 |
223 |
1618 |
1236 |
|
March |
171 |
81 |
252 |
1870 |
1439 |
|
April |
224 |
73 |
297 |
2163 |
1698 |
|
May |
168 |
64 |
232 |
2399 |
2004 |
|
June |
98 |
331 |
429 |
2828 |
2229 |
|
Total |
1922 |
906 |
2828 |
ACTUAL |
GOAL |
|
C. TRACKING EMPLOYER PARTICIPATION
SSF Outcome: Increase in employer participation in career events, employer events, college events, recruitment activities, faculty, and Career Services engagements.
Measure: Track employer participation in career events, employer events, college events, recruitment activities, faculty and career engagements .
SSF Deliverable: OUTCOME COMPLETED. Career Services has coordinated 287 employer engagements thus far. Career Services has tracked employer participation using the following measures of engagement: Career Events, Employer Events, College Events, Recruitment Activities, Faculty Engagements and Career Services Engagements.
D. STUDENT SUCCESS FEE FUNDING:
Career Services has received two funding allocation from student success fees.
SSF Outcome: Career Services was allocated $77,000 for the Jobs program starting in 2012-13.
Measure: Fully expend SSF funds through the delivery of services.
SSF Deliverables: 1 Recruiting Associate supports the Jobs program.
SSF Outcome: Career Services was allocated $655,000 for the Enhancement program (First Impact, Increased Service Capacity and More Jobs) for 2014-15.
Measure: Fully expend SSF funds through the delivery of services.
SSF Deliverables: 4 Career Counselors, 2 Employer Development Specialists, 1 Recruiting Associate and 1 Administrative Support Assistant have been hired to support the project.
SSF Jobs program: Annual Funding - $732,000
CUMULATIVE EXPENDITURE REPORT - Career Services projects to carry-over less than 3% of SSF funds. This is due primarily to delays in the hiring process that have resulted in salary/benefit savings to the program. These funds will be utilized to cover higher than anticipated costs related to on-line resources. The SSF programs are fully staffed to move into 2015-16.
Month |
Salary & Benefits |
Admin Overhead |
SSF Total |
July |
$5,772.58 |
$0 |
$5,772.58 |
August |
$13,532.03 |
$0 |
$13532.03 |
September |
$17,317.74 |
$0 |
$17,317.74 |
October |
$165,980.12 |
$35,134.47 |
$201,114.59 |
November |
$215,760.52 |
$43,629.53 |
$259,390.05 |
December |
$269,387.68 |
$55,636.05 |
$325,023.73 |
January |
$320,395.78 |
$74,361.21 |
$394,756.99 |
February |
$372,138.32 |
$80,285.88 |
$452,424.20 |
March |
$423,504.47 |
$107,740.81 |
$531,245.28 |
April |
$479,385.30 |
$115,121.66 |
$594,506.96 |
May |
$538,767.85 |
$120,597.85 |
$659,365.70 |
June |
$596,920.78 |
$129,613.52 |
$726,534.30 |