Wednesday, September 27 & Thursday, September 28, 2017

Online registration begins August 1, 2017
Event location: Recreation Center, Building 43
Registration fees: $850 per table/day | non-profit fee: $300 per table/day

Recruit students from all majors for career, co-op, and internship positions. An opportunity to network with students is followed by optional afternoon interviews. Employers must have open positions in order to attend. Students from all majors and all levels as well as alumni are invited to attend. List of Majors

 

Registration Fee Registration Fee

The Career Fair registration fee is $850 per table/day | non-profit fee: $300 per table/day. Basic registration fee includes:

  • One 6-foot rectangular table with linen
  • Registration for three representatives
  • Event advertising: The Career Fair will be advertised on campus electronic bulletin boards, in presentations to classes, in Mustang News ads, on distributed posters and flyers, and on the Cal Poly Career Services' website home page*
  • Job posting: Opportunities are submitted to Career Services during the registration process and will be advertised on MustangJOBS four weeks before and two weeks after the Career Fair
  • Day-of interviewing space provided at event table
  • Breakfast and lunch
  • On-campus parking
  • Shuttle service

Optional Fees:

Extra representatives (limit five per table) - $35 each
Extra table (additional tables are approved based on space availability) - $850 per table

*Please note that any registrations submitted after September 28, 2016 are not guaranteed publicity in event advertising and collateral.

Publicity/Event Advertising

The Career Fair will be advertised on the campus electronic bulletin boards, in presentations to classes, posters, fliers, ads in Mustang News (our campus newspaper), and on the Cal Poly Home Page. All job opportunities submitted to us during the registration process will be advertised to students in the ever-popular MustangJOBS.

Additional Publicity/Event Advertising

If you would like additional publicity, please advertise your organization’s attendance at this special event by calling the Mustang News directly at (805) 756-1143 for display ads. This widely read publication produces an “event issue" in conjunction with each of Career Services’ Career Fairs.

Agenda Agenda

 

8:00 a.m. - 9:30 a.m.

Check-in, display set-up, and breakfast

9:30 a.m. - 2:00 p.m.

Open forum / networking with students

12:00 p.m. - 2:00 p.m.

Employer luncheon (Career Fair will remain open)

2:00 p.m. - 5:30 p.m.

Optional student interviews (arranged during event)*

*Employers will have the option of conducting interviews at their event table from 2:00 p.m. - 5:30 p.m. You will be provided with a blank schedule for interview sign-ups generated as you meet students during the Open Forum. Invite candidates back and conduct same-day interviews at your event table.

Display Set Up Guidelines Display Set Up Guidelines

The event will be held in the Recreation Center, Building 46. A small table sign will be provided but companies are encouraged to bring a means of identifying your organization to students.  Please do not re-arrange your table(s), occupy an adjacent vacant table, or move to another location without Career Services staff approval. 

Table Size: 

6' Rectangle Table

Space Limitation

Space is extremely limited between tables, so in consideration of your neighbors, please limit display size to 6-foot tabletop or 7-foot freestanding.  Your display needs to fit within the space provided by the table you will have at the event.

Electricity

You will be provided access to electrical power, but you must bring your own 25-50 foot power cord, audio visual, and computer equipment if it is needed for your display.

Network Connections

The Recreation Center is a wireless internet zone and connectivity is available but not guaranteed. If you require a dedicated connection we recommend bringing a hotspot device. To be granted temporary access to the Cal Poly network, please complete the request form, review all University policies, sign and fax or mail to Career Services, Cal Poly, San Luis Obispo, CA 93407-0211 Fax 805-756-1593

Wireless Network Request Form

Shipping Instructions Shipping Instructions

 

Before the Career Fair

Participating employers may choose to ship displays and supplies before the career fair.  We will deliver your materials to your table at the career fair.  All displays and materials must be clearly marked with Fall Career Fair, October 12 and/or 13, 2016, company name, and the total number of boxes you are shipping. If you are planning to ship before the career fair, please follow these instructions:

  1. Displays and supplies must arrive September 28 - October 5, 2016.  We will not be accepting materials before September 28, 2016 due to limited space. We can not guarantee delivery of your materials to your table if they arrive after October 5, 2016.
  2. Mark your packages clearly with the name of your organization, the career fair name, and the total number of boxes you are shipping. 
  3. Send career fair materials, displays, etc., to :
    Fall Career Fair
    Building 82
    California Polytechnic State University
    1 Grand Avenue
    San Luis Obispo, CA 93407-0122

All displays and materials must be clearly marked with the following:

  1. Your company name
  2. Total number of boxes your are shipping (i.e. 1 of 3)

We will use the information you mark on the outside of your package to ensure that it gets to the correct table.

Shipping Instructions after the Career Fair

If you wish to ship your career fair materials and displays via UPS or Fed-Ex , after the career fair, please follow these steps:

  1. Complete all of your shipping forms in advance. All packages must have a complete pre-printed shipping label along with your company’s account number.
  2. Attach the completed shipping forms to your display cases, boxes, etc.
  3. After the career fair, your representatives should deliver your display cases, boxes of materials, etc. to the Recreation Center Loading Dock for your shipping provider to pick up by 4:00 p.m.

We are sorry that no other carriers will be available for pick-up and we will not be responsible for shipping or holding displays with other shipping services.

If you do not ship your materials in advance:

You may bring your materials and supplies with you to the career fair. All participants must park in the H-1 parking lot upon entering the campus.  Parking and loading/unloading is prohibited in front of the Recreation Center. All materials and supplies brought with you on the day of the event must be transported on the shuttle. There will be students in the H-1 parking lot and at the Recreation Center to assist you with the loading and unloading.

Important Notice: 

Cal Poly Career Services assumes no responsibility for damaged or undelivered parcels. We will make every effort to deliver your materials to your table, however we cannot be held responsible for undelivered items, damaged containers, or any other issues which may arise in the shipping of your materials to the career fair. In choosing to ship your materials, you must agree to the above terms.

Parking Parking Instructions

PLEASE NOTE: Due to parking lot closures on Cal Poly's campus, parking instructions will vary from previous years.

All participants must park in the H -1 parking lot upon entering the campus. All materials and supplies brought with you on the day of the event must be transported on the shuttle. Parking and loading/unloading is prohibited in front of the Recreation Center.

The H-1 parking lot indicated on the campus map is reserved for participants. Campus permits will be required and will be issued by University Police Officials at the H-1 parking lot between the hours of 8:00 a.m. - 10:00 a.m.  

Directions to H-1 Parking Lot

It is suggested to enter campus at Highland Drive.To enter campus at Highland Drive, take the Highway 1 exit from the 101 Freeway. Head North toward Morro Bay. Highland Drive is an intersection with a signal and is clearly marked as the entrance to Cal Poly.

If you have entered campus on Highland Drive, follow the directions below:

  • Turn left on Mt. Bishop Road
  • The parking lot will be on your left

If you have entered campus on Grand Avenue, follow the directions below:

  • Head straight down Grand Avenue
  • Turn right on North Perimeter Road
  • Turn right on University Drive
  • Turn left on Highland Drive
  • Turn right on Mt. Bishop Road
  • The parking lot will be on your left

There will be signs to direct and assist you. CSOs will be standing at the H -1 parking lot to distribute parking permits. 

All materials and supplies brought with you on the day of the event must be transported on the shuttle. Parking and loading/unloading is prohibited in front of the Recreation Center.

Shuttle and Transportation Service

Shuttle service will be provided for you and your materials and supplies during the following times:

Time Details Location
7:45 a.m.- 10:30 a.m. Shuttle service available to Recreation Center H-1 parking lot
12:00 p.m.- 5:30 p.m. Shuttle service available to/from H-1 parking lot Recreation Center

Travel information: http://www.calpoly.edu/visitors/visitors.html

Getting Around Information: http://maps.calpoly.edu/getting_around.html

Room Request Interviewing Options

Interview Option 1 - Interviews will be held at the Career Fair

Would you like to interview candidates you meet at the Career Fair? Interview candidates at the Career Fair from 2:00 p.m. to 5:30 p.m. at your event table. • Create your own schedule at the Career Fair. • Please use our document (available at the fair) with schedules for 20-, 30-, 45-, and 60-minute interview slots to schedule your students. • After the career fair, you may give your completed interview form(s) to a Career Services staff member or email form(s) to thipsouv@calpoly.edu. • You may also request interview scheduling forms when you arrive at the career fair.  

Interview Option 2 - Interviews will be held after the Career Fair on Friday, October 14, 2016 in the University Union Room 220

Would you like to interview candidates you meet at the Career Fair? Interview candidates after the Career Fair on Friday, October 14, 2016 in the University Union, building 65, room 220. • Create your own schedule at the career fair. • Please use our document (available at the fair) with schedules for 20-, 30-, 45-, and 60-minute interview slots to schedule your students. • After the fair, you may give your completed interview form(s) to a Career Services staff member or email interview form(s) to thipsouv@calpoly.edu. • You may also request interview scheduling forms when you arrive at the career fair. • Driving/Parking Directions to the Julian A. McPhee, University Union, building 65, room 220 are available on our website here.

Interview Option 3 - Interviews will be held the day after the Career Fair (Career Services Career Partners Only)

Would you like to interview candidates you meet at the Career Fair? Career Partners may interview candidates in private interview rooms the next day in the Career Services office, Student Services, building 124 by special arrangement with your account manager. • Create your own schedule at the career fair. • Please use our document (available at the fair) with schedules for 20-, 30-, 45-, and 60-minute interview slots to schedule your students. • After the fair, you may give your completed interview form(s) to a Career Services staff member or email interview form(s) to thipsouv@calpoly.edu and/or mmmccann@calpoly.edu. • You may also request interview scheduling forms when you arrive at the career fair. • Driving/Parking Directions to Career Services, Student Services building 124, are available on our website here.

Interview Option 4 - Interviews will be held later in Fall Quarter

Would you like to interview candidates you meet at the Career Fair? Reserve interview space through our on campus interview program. Reservations for fall and winter recruiting fill quickly. Please plan to hold interviews on campus soon after a career fair and be sure to review the recruiting calendar to plan when you will set-up your interview schedule. Our recruiting calendar may be found on our website here. Companies receive resumes during career fairs, networking sessions, through web resume books or listing on MustangJOBS. Students are contacted directly by the company and interview times are set directly with the student. Career Services merely reserves the necessary interview room(s). Two working days in advance of the interview date the recruiter will email a copy of the final schedule (appointment times) to mmmccann@calpoly.edu or talaw@calpoly.edu. On the day of the interviews, room locations and a copy of the schedule will be posted outside your designated interview room. Should any changes/additions occur during the day, the recruiter will provide a copy of the final schedule upon checkout.

Cancellation Policy Career Fair Cancellation and Refund Policy

In the event that a company chooses to withdraw completely from the career fair, the following refund schedule will apply. Once you have been notified that your registration has been approved, the following cancellation policy is in effect: ​

Cancellations received two weeks before the event IN WRITING will receive a full refund minus $100.00. No refunds will be issued after the deadline date.
Employers with outstanding fees will be invoiced by Career Services. An invoice and two past-due invoices will be sent. The third notice will be the final notice. If the organization has not paid their account in full by the deadline date noted on the third notice, their account will be referred to the University to refer to a private collection agency. Organizations will be notified that their organization will be liable for the collections agency fee.
Organizations whose account is not paid in full will be required to pay for all past outstanding fees and pre-pay for the current fair they wish to attend. Employers with any outstanding fees will not be permitted to attend the fair until their account is paid in full. 

 

No-show policy No Show Policy

Organizations that do not check-in by 10:30 a.m. on the day of the event will be considered a “no show." The table may be reassigned and the organization will be billed for the event. We cannot “roll over” the registration to another event or refund the fee. 

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