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SSF Summary of Services
SSF Monthly Report
Annual Report 2014-15

SSF Summary of Services

Cal Poly Community,

Putting Student Success Fees to work, Career Services has transformed and expanded its services in order to help Cal Poly students achieve a lifetime of meaningful career success.  We are pleased to share some of the exciting new services and resources we will offer, beginning Fall 2014!

Freshman Focus Team

Designed to serve first-year students and their unique career development needs:  

Offers specialized career counselors who facilitate students’ self-awareness, career exploration and discovery of possibilities.  Provides targeted resources and support to help students increase confidence in their academic and career direction. 

Helps students develop and initiate an intentional plan to achieve academic, personal and career goals.   

This fall, our Freshman Focus Team will be part of Week of Welcome’s StrengthsQuest introduction, collaborate with the Mustang Success Center to deliver Major Change workshops during WOW and throughout the year and visit first-year seminars across the University. They will also play an active role in residence hall programming and offer intentional resources including a first-year counseling group for students still exploring their major! One-on-one appointments with this team will be available for all freshmen. 

For questions about our Freshman Focus Team, please contact Program Coordinator Amie Hammond.

College Specialist Team

Our traditional college-liaison model is stronger than ever:

Helps students confirm career direction and set their plans in motion.

Guides the search for internships, employment and graduate school opportunities.

Assists with all career related needs. 

This fall, our College Specialist Team will meet individually with sophomores, juniors, seniors, and graduate students to help them with: career planning, internship and career employment job search (resumes, cover letters, mock interviews), graduate school preparation and more. College Specialist Team counselors will work with their academic colleges to provide specialized workshops in classes and academic clubs as well as targeted events. They will also partner with University Housing for programming in the Living Learning Program residence halls.

For questions about our College Specialist Team, please contact Program Coordinator Tammy Martin

Four Year Career Planning Guide

Based on what we believe are the most important career-related learning outcomes by year, this tool will guide students and advisors/counselors alike in the career management process. Starting with clarifying major and career direction and concluding with searching for that first post-Cal Poly opportunity, this guide will help students put their strengths and passions to work! Stay-tuned for news of the on-line Career Planning Guide launch coming soon!

FasTrak Career Counseling

Monday – Thursday, 1-4pm, Career Services, Building 124
Wednesdays, 4:10-7:00pm, Mustang Success Center, Building 52

Recognizing the success of many Advising Centers’ use of this appointment model, Career Services will now offer same-day counseling appointments to serve students’ immediate needs, help them take steps toward career-related goals such as resume writing or change of major, and make appropriate referrals to workshops, career development groups or follow-up appointments with a Career Counselor.

Extended Hours

Tuesdays, 4:10-7:00pm, Scheduled appointments and workshops, Career Services, Building 124
Wednesdays, 4:10-7:00pm, FasTrak Counseling, Mustang Success Center, Building 52

To provide evening hour access to Career Counseling, we will offer Extended Hour services during weeks 1-10 Fall, Winter and Spring Quarters. Hours available for appointments and workshop delivery.

 

Annual Report 2014-15

UNIT:  Career Services Jobs & Enhancement Programs

Career Services has been funded for following program initiatives:

The following report detail the outcomes, measures and deliverables for each initiative.

SSF01: FIRST IMPACT

Career Services has conceptualized an intentional, comprehensive career development plan to connect with first-year students to help clarify majors and career plans.  This will send students on a deliberate path towards academic achievement and success, supporting retention, improving graduation rates and reducing educational costs.

A.  4-YEAR CAREER DEVELOPMENT PLAN

SSF Outcome: Develop a 4-Year Career Development Plan to assist first-year students with planning co-curricular milestones and activities which take place throughout their college career.

Measure: Create an on-line 4-Year Career Development Plan.

SSF DeliverableOUTCOME COMPLETED.  Career Services developed a 4-Year Career Planning Guide.  On-line version has been launched.

B.   FIRST-YEAR STUDENT OUTREACH

SSF Outcome: Reach out to first-year students through orientation programs to introduce the career planning process of clarifying majors and career plans.

Measure: Connect with 80% of first-year students.

SSF DeliverableOUTCOME COMPLETEDCareer Services engaged with over 90% of first-year students. 

Career Services created a Freshman Focus Team to advise first-year students on clarifying majors and career plans.  Career Services collaborated with WOW in offering StrengthsQuest.  This included a career component to assess:

  • How clear students are on their majors and career plans
  • Do they want help with career planning
  • Do they want to meet with a Career Counselor
  • Do they want resources and workshop information related to major choice and career direction

3,081 first-year students attended the career component and completed the survey.   

The Freshman Focus Team has reached out to all other first-year students who did not participate in WOW, offering career counseling appointments and other career planning and development sessions to help first-year students clarify majors and career plans.

The following chart indicates the percentage of first-year students who have been engaged in career planning, by academic college. 

MEASURES

2014-15

ENGAGEMENT

ORIENTATION PROGRAM

Colleges

 

Total Students

# engaged

% engaged

CAFES

984

971

99%

CAED

455

352

77%

OCOB

639

618

97%

CENG

1249

1187

95%

CLA

806

641

80%

COSAM

566

463

82%

TOTAL

4699

4232

90%

 

 

GOAL

80%

C.  CAREER DEVELOPMENT STRATEGIES

SSF Outcome: Involve first-year students in multiple career planning and development sessions.

Measure: Track students reached through career planning and development sessions.

SSF DeliverableOUTCOME COMPLETED.  Career Services connected with 5,600 first-year students thus far (representing student engagements after WOW Orientation). 

The Freshman Focus Team provided outreach, conducted classroom presentations, offered change of major workshops and met with first-year students through 1-on-1 appointments and group sessions.

Measures

Career Planning and Development Sessions

2014-15

Classroom

Change Major

1-on-1

Groups

TOTAL

 

# Students

# Students

# Students

# Students

STUDENTS

 

TOTAL

3631

1182

663

124

5600

 

SSF02: INCREASED SERVICE CAPACITY

Career Services will increase service capacity through the hiring of an additional Career Counselor that will create a college-based model in which a Career Counselor is assigned to each of the academic colleges.  This will include offering extending evening hours.  Career Services will also implement a Career Portfolio platform to showcase academic and professional achievement. 

A. COLLEGE-BASED COUNSELING MODEL

SSF Outcome: Support a college-based model in which a Career Counselor is assigned to each of the academic colleges in a liaison role, strengthening college-based partnerships and programming.

Measure: Create a College Specialist Team and college-based assignments.

SSF DeliverableOUTCOME COMPLETED.  Career Services established a College Specialist Team in which a Career Counselor has been assigned to each of the academic colleges.  The following chart shows the Career Counselors assignments to each of the academic colleges. 

COLLEGE

College Specialists

CAFES (Agriculture)

Amie Hammond

CAED (Architecture)

Seth Igarta

OCOB (Business)

Alexis Melville

CENG (Engineering)

Tammy Martin

CLA (Liberal Arts)

Laura Hunkler

COSAM (Science/Math)

Helen Pang

   

B. COUNSELING APPOINTMENTS

SSF Outcome: Offer additional career counseling appointment opportunities, reducing the wait period to see a Career Counselor

Measure:  Career Services will generate 2,711 counseling appointments for 2014-15 (includes 425 new student appointments to the baseline average of counseling appointments from 2012-14). 

SSF DeliverableOUTCOME COMPLETED.  Starting Fall Quarter, students had a number of options for meeting a career counselor: FasTrak, 1-on-1, and extended hours.  FasTrak is a newly developed program that will increase the capacity to serve students on a same-day basis, allowing student needs to be assessed immediately.  In more complex cases, services will continue with a follow-up appointment and/or referral to related workshops/counseling groups.  For example, a student requiring assistance with a change of major can be registered to take an interest inventory immediately with a follow-up session on test interpretation, major selection and navigating the major change provided at subsequent times.

Career Services conducted 2,743 student appointments from July through June, exceeding the planned measure by 1%.  The following chart is used to track student appointments by academic college. 

Month

 CAFES 

Ag

 CAED  

Arch

OCOB

Business

CENG

Engineer

CLA

 LibArt 

COSAM

M/Sci

MONTH

TOTAL

ACTUAL

   YTD

  GOAL 

   YTD

 

Jul

8

3

7

13

11

10

52

52

64

 

Aug

2

4

6

23

18

7

60

112

138

 

Sep

14

14

      40

52

39

26

185

297

284

 

Oct

86

32

59

133

79

71

460

757

569

 

Nov

33

24

42

67

45

40

251

1008

942

 

Dec

11

14

13

23

28

17

106

1114

1072

 

Jan

61

29

77

97

81

63

408

1522

1412

 

Feb

53

35

57

93

76

37

351

1873

1733

 

Mar

32

30

33

57

47

19

220

2093

1990

 

Apr

40

27

65

83

69

43

327

2420

2306

 

May

36

29

42

59

51

33

250

2676

2569

 

Jun

11

10

7

22

11

8

69

2743

2711

 

TOTAL

389

249

448

724

555

385

2743

ACTUAL

GOAL

 

C. EXTENDED OFFICE HOURS

SSF Outcome: Offer extended office hours to meet with students.

Measure: Availability of extended office hours.

SSF Deliverable: OUTCOME COMPLETED.  Career Services offered extended office hours the beginning of Fall Quarter:

  • Tuesday (4:30pm to 7:00pm) - Student Services Building
  • Wednesday (4:30pm to 7:00pm) - Mustang Success Center

D. CAREER PORTFOLIO PLAN

SSF Outcome: Identify and integrate an innovative career portfolio platform for students to document and showcase evidence of academic and professional achievement.

Measure: Implement an on-line Career e-Portfolio Platform, targeting all students.

SSF Deliverable: OUTCOME COMPLETED.  Career Services assessed the following e-portfolio platforms: Digication, Interfolio, Pathbrite, Portfolium, Reflection, and WIX.  Assessment Reports were completed on all the platforms, including a Student Assessment Review Team Report.  Portfolium was selected as the e-portfolio platform.  Career Services implemented a campus-wide launch in Spring Quarter.  Launches are planned for alumni and faculty next year.

SSF03: JOBS

Career Services will create job postings, job opportunities and on-line resources that can assist students with the job search process. 

A. JOB POSTINGS

SSF Outcome: 20% increase in job postings (career, pre-career, local part-time, on-campus and Work Study), thus keeping pace with the growing number of electronic job postings.  

Measure:  Career Services will generate 10,432 job postings for 2014-15 (includes a 20% increase to the baseline average for jobs posted in 2010-12).

SSF Deliverable: OUTCOME COMPLETED.  Career Services posted 16,857 jobs from July through June, exceeding the planned measure by 61%.  Job postings will continue through the end of the academic year.  The following chart shows a breakdown of job posting types:

Month

 Career  

Pre-Career

Local PT

On-

Campus

  Work   

Study

MONTH

TOTAL

 ACTUAL

YTD 

 GOAL   

  YTD

 

Jul

 754

 136

179

20

0

1089

1089

531

 

Aug

634

114

231

50

2

1031

2120

1223

 

Sep

873

236

277

73

68

1527

3647

2256

 

Oct

997

281

300

45

16

1639

5286

3023

 

Nov

765

178

  196

31

6

1176

6462

3750

 

Dec

603

169

163

31

5

971

7433

4325

 

Jan

1025

458

289

40

11

1823

9256

5297

 

Feb

852

326

257

46

10

1491

10747

6189

 

Mar

904

510

284

65

14

1777

12524

7209

 

Apr

1078

446

363

50

11

1948

14472

8421

 

May

979

307

278

57

4

1624

16097

9561

 

Jun

436

155

146

23

0

760

16857

10447

 

TOTAL

9900

3316

  2963

    531

147

16857

ACTUAL

GOAL

 

 

 

B. EMERGING MARKETS

SSF Outcome: Career Services will research new emerging job markets, exposing students to and creating additional employment opportunities for students. 

Measure: Research six new emerging job markets, distributing market information and job posting sites.

SSF Deliverable: OUTCOME COMPLETED.  Career Services identified the following emerging markets:

  • Wellness – Career Services explored following sectors within wellness.  This included technology (wearable devices, fitness applications); fitness (physical fitness, sports); and holistic wellness (alternative medicine, yoga, meditation).  Two events were hosted in Winter Quarter.  The first event was the "Wellness Career Meet-Up" on February 3rd (11:00am to noon) in the Career Events Center, which focused on holistic wellness and nutrition.  This roundtable discussion offered students the opportunity to interact with industry experts, learn about career paths, gain insight into the future of the wellness industry and secure advice on how to prepare for a career in wellness.  The second event was the "Career in Wellness Technology Panel" on February 11th (6:30pm to 8:00pm) in the ATL which focused on wellness technology and corporate job markets.  Guest speakers shared their knowledge and concluded with an open networking session where panelist interacted directly with students.  A wellness website was launched under Emerging Markets.
  • Water – Career Services explored following sectors within water.  This included global water accessibility, water purification systems, sanitation, water sustainability (aquifers, canals, reservoirs), and water distribution systems (drought mitigation, environmental remediation, desalination, waste-water treatment).  The Emerging Market Team hosted a "Water Crisis" workshop on May 13th (UU220), comprised of faculty and industry professionals.  A water website was launched under Emerging Markets.

C. ON-LINE RESOURCES

SSF Outcome: Career Services will provide students with access to on-line search resources to assist the job search process. 

Measure: Provide three on-line resources that will assist students with the job search process.

SSF DeliverableOUTCOME COMPLETED.  Career Services provided students with access to five on-line resources to assist students with the job search process. 

  • Going Global – Career Services provided “Going Global” to assist students explore international jobs.  This resource provided country specific career and employment information, including world-wide internships and job postings, employer listings, corporate profiles and cultural advice. 
  • BIG Interview – Career Services provided “BIG Interview” to assist students with on-line job interview training .  This included interview training and practice interviews (mock interview record and playback feature). 
  • CollegeFeed - Career Services provided "Collegefeed" to help students kick-start their career through a network of industry insiders. Collegefeed match students with employers based on skills and interests.  Enter the names of companies you would like to work with and a recommendation engine will suggest similar companies and jobs (like Netflix does with movies).
  • Career Spots – Career Services provided “Video Spots” as a means to prepare students for their careers.  Students were able to access a virtual library of high quality videos on careers, occupations, internship and other related areas. 
  • Candid Careers – Career Services provided “Candid Careers” offering informational interviews from professionals in a wide variety of careers and occupations.  This will be implemented in Winter Quarter.

SSF04: MORE JOBS

Expand outreach to employers, targeting a more diverse range of jobs for traditionally underserved students and those most likely to be faced with greater challenge upon graduation (Arts, Humanities and Sciences).  This will create a new base of employers that would better represent the entire range of Cal Poly majors, supporting and improving placement rates.

A. EMPLOYER DEVELOPMENT

SSF Outcome: Develop a new employer base that would impact non-technical majors.

Measure: 120 new employer partners that reach a broader range of majors and careers.

SSF Outcome: Expand employment opportunities through existing employer partners.

Measure: 80 existing employer partners that reach a broader range of majors and careers.

SSF DeliverableOUTCOME COMPLETED.  Career Services hired two Employer Development Specialists.  207 employers were engaged, exceeding the planned measure by 4%.

2014-15

New

Employers

Existing

Employers

Total

Employers

   ACTUAL

 YTD

    GOAL

     YTD

July

NA

NA

NA

NA

0

August

NA

NA

NA

NA

0

September

NA

NA

NA

NA

0

October

2

10

12

12

10

November

2

7

9

21

20

December

3

5

8

29

25

January

20

5

25

54

55

February

11

8

19

73

85

March

42

14

56

129

115

April

38

3

41

170

145

May

9

7

16

186

175

June

0

21

21

207

200

Total

127

80

187

207

200

Goal

120

80

200

 

 

B. JOB POSTINGS

SSF Outcome: 50% increase in career and co-op/internship/summer job postings for the College of Liberal Arts and College of Science & Mathematics.

Measure:

Career Services will generate 2010 CLA jobs postings for 2014-15 (includes a 50% increase to the baseline average for CLA jobs posted in 2012-14).

Career Services will generate 2229 COSAM job postings for 2014-15 (includes a 50% increase to the baeline average for COSAM jobs posted in 2012-14).

SSF DeliverableOUTCOME COMPLETED

Career Services posted 2,290 CLA jobs  from July to June, exceeding the planned measure by 14%.

Career Services posted 2,828 COSAM jobs from July through June, exceeding the planned measure by 27%. 

CLA

2014-15          

Career

Job Postings   

Pre-Career

   Job Postings

        MONTH 

         TOTAL

     ACTUAL  

        YTD

       GOAL  

        YTD

 

July

118

24

142

142

123

 

August

130

16

146

288

228

 

September

113

29

142

430

359

 

October

182

62

244

674

549

 

November

114

52

166

840

681

 

December

111

38

249

989

759

 

January

187

78

265

1254

942

 

February

125

58

183

1437

1110

 

March

148

78

226

1663

1292

 

April

212

73

285

1948

1518

 

May

156

75

231

2179

1814

 

June

78

33

111

2290

2010

 

Total

1674

616

2290

ACTUAL

GOAL

 

 

COSAM

2014-15

Career

Job Postings

Pre-Career

Job Postings

      MONTH

        TOTAL

   ACTUAL

        YTD

      GOAL

       YTD

 

July

155

20

175

175

123

 

August

155

20

175

350

254

 

September

131

16

147

497

401

 

October

176

49

225

722

602

 

November

147

43

190

912

744

 

December

143

34

177

1089

864

 

January

206

100

306

1395

1047

 

February

148

75

223

1618

1236

 

March

171

81

252

1870

1439

 

April

224

73

297

2163

1698

 

May

168

64

232

2399

2004

 

June

98

331

429

2828

2229

 

Total

1922

906

2828

ACTUAL

GOAL

 

C. TRACKING EMPLOYER PARTICIPATION

SSF Outcome: Increase in employer participation in career events, employer events, college events, recruitment activities, faculty, and Career Services engagements. 

Measure: Track employer participation in career events, employer events, college events, recruitment activities, faculty and career engagements . 

SSF Deliverable: OUTCOME COMPLETED.  Career Services has coordinated 287 employer engagements thus far.  Career Services has tracked employer participation using the following measures of engagement:  Career Events, Employer Events, College Events, Recruitment Activities, Faculty Engagements and Career Services Engagements.

D.  STUDENT SUCCESS FEE FUNDING:

Career Services has received two funding allocation from student success fees.

SSF Outcome: Career Services was allocated $77,000 for the Jobs program starting in 2012-13.

Measure: Fully expend SSF funds through the delivery of services.

SSF Deliverables: 1 Recruiting Associate supports the Jobs program.  

SSF Outcome: Career Services was allocated $655,000 for the Enhancement program (First Impact, Increased Service Capacity and More Jobs) for 2014-15. 

Measure: Fully expend SSF funds through the delivery of services.

SSF Deliverables: 4 Career Counselors, 2 Employer Development Specialists, 1 Recruiting Associate and 1 Administrative Support Assistant have been hired to support the project.   

SSF Jobs program:  Annual Funding - $732,000

CUMULATIVE EXPENDITURE REPORT - Career Services projects to carry-over less than 3% of SSF funds.  This is due primarily to delays in the hiring process that have resulted in salary/benefit savings to the program.  These funds will be utilized to cover higher than anticipated costs related to on-line resources.  The SSF programs are fully staffed to move into 2015-16.

Month

Salary &

Benefits

Admin

Overhead

SSF

Total

July

$5,772.58

$0

$5,772.58

August

$13,532.03

$0

$13532.03

September

$17,317.74

$0

$17,317.74

October

$165,980.12

$35,134.47

$201,114.59

November

$215,760.52

$43,629.53

$259,390.05

December

$269,387.68

$55,636.05

$325,023.73

January

$320,395.78

$74,361.21

$394,756.99

February

$372,138.32

$80,285.88

$452,424.20

March

$423,504.47

$107,740.81

$531,245.28

April

$479,385.30

$115,121.66

$594,506.96

May

$538,767.85

$120,597.85

$659,365.70

June

$596,920.78

$129,613.52

$726,534.30

   

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